Vietnam Visa Document Checklist

What to prepare: Have the passport you will travel with, a clear image of its identity page, a compliant portrait and exact personal, contact and trip details. The official form asks for more than two images, but most of the remaining information is typed into fields rather than uploaded as separate documents.

1. Files to have ready

• Travel passport: the physical passport you will use for the booking, application, check-in and Vietnamese border.
• Passport identity-page image: the full page is visible, level, in focus and readable, with no finger, shadow, glare or cropped machine-readable lines.
• Recent portrait: a front-facing image with a clear, unobstructed face, neutral lighting and a plain background, prepared to the current portal's instructions.
• Reliable email access: an address you can open during the application and trip, because the registration information and result may depend on it.

Passport image quality check

The image should show the entire identity page, including the page edges, photograph, names, passport number, dates and machine-readable zone. Retake the image if characters are blurred, a security reflection hides data, the page is curved or the bottom lines are cut off.

Portrait quality check

Use a recent photograph that represents the applicant now. Keep the face centered and clearly visible. Avoid beauty filters, screenshots of a passport portrait, strong shadows, glare, head tilting or objects covering the face. Follow any religious-headwear and accessibility instructions displayed by the official portal.

2. Copy identity details exactly

Read from the passport instead of memory. Preserve the order and spelling of names shown in the travel document, and check every digit before continuing.

• Surname and given name or names, entered in the fields requested by the form.
• Date and place of birth.
• Sex and current nationality as shown or applicable to the travel document.
• Passport type and passport number.
• Issuing authority or place of issue.
• Passport issue date and expiry date.
• Any other identity field marked as required on the current form.

Pass check: compare the application preview with the passport character by character. Pay special attention to zero versus the letter O, one versus the letter I, hyphens, multiple given names and dates entered in day/month/year order.

3. Decide the visa request before opening the form

• Requested validity: the start and end dates should cover the real journey without exceeding the route you are eligible to request.
• Number of entries: choose single or multiple entry based on the complete itinerary, including side trips outside Vietnam.
• Purpose of entry: describe the genuine activity; do not use tourism when the trip is actually for work, study or another regulated purpose.
• Application location: confirm that you meet the official condition for applying from outside Vietnam when using the e-visa route.

4. Prepare contact and occupation information

The official application may request details that are not printed on the passport. Gather them in advance so spelling and telephone numbers remain consistent.

• Permanent residential address and current contact address.
• Personal telephone number and active email address.
• Emergency contact name, address, telephone number and relationship.
• Occupation and, where requested, employer, agency or school name.
• Position or course of study plus organization address and telephone number.

5. Prepare the complete trip plan

• Intended arrival date, departure date and total length of stay.
• Entry checkpoint and exit checkpoint selected from the current authorized list.
• First intended accommodation address in Vietnam.
• City or province and a Vietnam contact number when requested.
• Purpose of the trip and relevant itinerary information.
• Hosting organization or individual details when the field applies to the trip.
• Planned trip expenses, payment method and insurance information when requested.

Check the official name of the checkpoint rather than choosing the nearest-looking name. Airports, land borders and seaports can have similar geographic labels. Use the current e-visa entry-port directory to compare your ticket or route.

6. Check special applicant details

• Review the current instructions for every child traveling with the group.
• If a child is included in a parent's passport, prepare the child information and portrait requested by the form.
• Do not assume one adult application automatically covers a spouse, child or companion.
• For dual nationals, keep the passport used in the application consistent throughout the journey.
• For non-ordinary passports or sponsored activities, verify whether the standard personal e-visa form is the correct route.

7. Final review before payment

8. Save these items after submission

• Application or registration code.
• Email address and date of birth used for the application.
• Payment confirmation or receipt, without sharing full card credentials.
• A copy of the submitted preview and the final result.
• The approved document in the format requested by the official notice, plus a travel-accessible backup.

Protect your passport and payment data

Do not send passwords, one-time codes or full card details through chat or email. Before uploading a passport copy, confirm the website domain, privacy information and who operates the service. You may apply directly through the government portal; using a private assistance provider is optional.

If information is wrong after submission, do not create multiple applications blindly. Review common application errors and correction steps, then follow the current official instruction for the application status.